Online fax, particularly referred to the use of the IP to send a fax instead of using data transmission with the help of phone networks connected with a fax machine. Online fax is referred to web or email fax along with Voice over Internet Protocol to send a fax.
The feature of Online fax can be stated as mentioned below:
Online Faxes do not require any type of additional hardware or software.
Online fax removes the use of additional telephone line which was required for fax when done traditionally.
Online faxing facility has defined a new mean of paperless communication, by defining faxing facility integrated with emailing.
Online faxing provides the facility ability to store documents for faxes online securely with the use of encryption-decryption method by sender’s and receiver’s end with the additional feature of sending/receiving series of faxes simultaneously.
Online faxing facilities allows you to use the faxing services from any defined location, with the presence of Internet, no matter what is the device used, whether you are faxing with the use of mobile phones, smartphones and tablets, desktops or any other work stations.
Online faxing is preferred by all, as it ensures the safety of your documents to extreme with all the possible efforts that one may think of. Online faxing services can be used anytime due to mobility and is time effective, just a single click with some instructions and faxing is done. Online faxing is reliable and flexible too. All the age group, consider using the facilities of online faxing for their work respectively.
Now days, to ensure the safety of data transmission, authorization process is too introduced to make sure that the instructions are sent by the right person and no activities are indulged to spam or spoof via email. It has introduced the method of faxing after acknowledging done by the sender by different mean. When the fax is supposed to be done, a message or code is being sent to the sender’s verification platform and after the code is acknowledged and permitted, faxing is being made. The best part here is that no one can perform the activities of faxing without being authorized or permitted by equal mean. Thus it is said that online faxing removed the unauthenticated faxing which is made to corrupt the documents, misuse the information, or to gather the respective piece of documenting performed for undefined purpose.
Working of Online Faxing:
Online faxing as stated is time and cost effective, has proven the purpose when faxing is being done to long distances or let’s say when overseas faxing is supposed to be made.
As there is absence of phone lines connection, when the faxing is being made over the Internet, cost is itself introduced with the charge of internet services being used at the same time. Here, what matter is that the senders and receivers machines should be fax compatible to use the services respectively?
Here, the documents or confidential belongings are first converted to the secure self defined format let’s say PDF files, and then the email is composed by attaching the supposed files to be sent. Then comes the next stage, where connection is used belonging to public or commercial internet connection and faxing is performed by use of TCP to the supposed or mentioned receiver by the participant at the same time and with the same cost.
Thus it is said, that Online Faxing do not take the two sides of flow with time and cost independently but perform the tasks as required validating and respecting the parties saving their time and money.
Here if the network is tried by the hackers, they would not be able to track the files, as the file is saved with pdf format and the data transmission to require the secure key to decrypt the file to get into readable or usable form. So it’s a complete package to sender and receiver keeping their personalization safe, secures and in correct format to be only utilized when they want and by whom they want.